Top Qualities to Seek When Staffing Your Event

By wesley | December 26, 2023

Event Staffing: Qualities to Seek When Hiring Your Festival Team

Event staffing and building a successful festival team requires careful consideration of various qualities in potential team members. You can’t afford to have the wrong people in the wrong places. Here are some top qualities to seek when hiring your first event team.

Event staffing

1. Event Management Experience

Prior experience and a history of success in event management is valuable, especially for key roles such as event coordinators, production managers, and logistics specialists. Understanding the complexities of organizing events will help ensure smooth operations.

2. Organization and Planning Skills

A well-organized team is vital for the success of any event. Look for individuals who can manage timelines, coordinate tasks, and plan for contingencies. Attention to detail is crucial to avoid oversights.

3. Adaptability and Flexibility

Festivals can be dynamic and unpredictable. Seek individuals who can adapt to changing circumstances, think on their feet, and remain calm under pressure. Flexibility is crucial when dealing with unexpected challenges.

4. Strong Communication Skills

Effective communication is essential for coordinating various aspects of a festival. Team members should be able to convey information clearly, listen actively, and collaborate seamlessly with colleagues, artists, vendors, and attendees.

5. Flexibility and Problem Solving

An event often requires creative solutions and unique ideas. Seek team members who can think outside the box, contribute innovative concepts, and add creative flair, and problem solving to different aspects of the event. This quality is crucial for maintaining the flow of the event.

6. Team Player Mentality

Collaboration is key in the event industry. Ensure that team members are team players, willing to work together towards common goals. A positive and supportive team environment can enhance productivity and morale.

Event Staffing

7. Knowledge of the Industry

Individuals with a solid understanding of the festival and entertainment industry bring valuable insights. This knowledge can help in making informed decisions, understanding trends, and establishing beneficial connections.

8. Customer Service Focus

Front-facing roles, such as those dealing with attendees, sponsors, or artists, require excellent customer service skills. A positive and accommodating attitude contributes to a positive festival experience for everyone involved.

9. Risk Management Awareness

Events involve inherent risks. Event staff members should be aware of potential risks and have the ability to develop and implement risk management strategies to mitigate issues before they escalate.

10. Tech Savvy

In the modern era, technology plays a significant role in event management. Event staff who are tech-savvy and comfortable using event management software, social media platforms, and other digital tools can contribute to the efficiency of operations.


When building your first event or festival team, it’s essential to consider the specific needs and goals of your event. Tailoring your search to match the unique requirements of your festival will contribute to the success of the team and the overall event.

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